CVR partners with organizations to help run our qualifiers.  These organizations nominate an individual or two that will serve as the Event Partners.  These Event Partners will lead their respective qualifiers (IE: event director), attend CVR Event Partner Meetings, and work with CVR staff to ensure a successful event.

The organization is also responsible for handling all finances for the event.  CVR works with our partners to create a fixed Registration Fee that all teams must pay, and the payments are sent directly to the Partner Organization. The Organization must pay for all costs from the event using this income and fundraise for in additional income if necessary.  CVR also issues a Qualifier Support Fee to each qualifier to cover costs for services provided by CVR.

Volunteers are crucial; therefore, CVR provides a vetted volunteer structure to make our events run successfully. Furthermore, CVR provides mandatory training and helpful resources for volunteers.  However, events are required to recruit volunteers for all roles, excluding the key volunteer roles.  While the volunteer needs will ultimately depend on the layout of the event, here are some ballpark figures:

• 24 team event: 45 volunteers
• 36 team event: 65 volunteers
• 48 team event: 85 volunteers

Additionally, CVR provides a structure for the Partner Committee that helps run the qualifier.  While there is one or two Event Partners that work with CVR staff, there is a committee that helps plan the details of the event.  Details of the committee can be found below in Step 1.

There are a few important rooms at a FIRST LEGO League Challenge Qualifier:

• Robot Game Arena: This area/room should be large enough to accommodate a set of 8'x8' game tables and required support needs.  A gymnasium typically works for this room. 
  • 24 or fewer teams: one 8'x8' table
  • 25-48 teams: two 8'x8' tables
• Team Pits: This area requires space for each team to have minimum of 3'x6' sized table with chairs (preferably 3'x10' or larger to sit 8-10 people).  There is also one 4'x8' game table in the room per 12 teams at the event.  (IE: 24 teams = two tables).  This area can be split amongst multiple rooms, however this will create extra volunteer positions to manage multiple rooms. A cafeteria typically works for this room. 
• Judging Rooms: For every 12 teams, a qualifier needs three judging rooms in close proximity.   Each room should be approximately 15'x15' in size. Classrooms typically work for these rooms. 
• Volunteer Support Rooms: A qualifier needs a volunteer lounge to support the number of volunteers in place.  Additionally, each event needs a separate Judges' Lounge for deliberations.