Hosting a qualifier for CVR is easy, and CVR provides support along the way to make it as easy as possible for our Event Partners to host events. We also recommend that scrimmages follow the procedures below to keep the experience similar between qualifiers and scrimmages; however, scrimmages do not need to implement the entirety of a qualifier.
Overview - What is Involved?
A FIRST LEGO League Qualifier requires a few rooms to hold events and activities, volunteers to help run the various activities, and a partner committee to oversee the event and handle finances. The first question to ask is "How many teams will we be supporting at this qualifier?". CVR expects events to either support 12, 18, 24, 36, or 48 teams. Event resource needs are typically based off how many multiples of 12 teams are at an event.
CVR partners with organizations to help run our qualifiers. These organizations nominate an individual or two that will serve as the Event Partners. These Event Partners will lead their respective qualifiers (IE: event director), attend CVR Event Partner Meetings, and work with CVR staff to ensure a successful event.
The organization is also responsible for handling all finances for the event. CVR works with our partners to create a fixed Registration Fee that all teams must pay, and the payments are sent directly to the Partner Organization. The Organization must pay for all costs from the event using this income and fundraise for in additional income if necessary. CVR also issues a Qualifier Support Fee to each qualifier to cover costs for services provided by CVR.
Volunteers are crucial; therefore, CVR provides a vetted volunteer structure to make our events run successfully. Furthermore, CVR provides mandatory training and helpful resources for volunteers. However, events are required to recruit volunteers for all roles, excluding the key volunteer roles. While the volunteer needs will ultimately depend on the layout of the event, here are some ballpark figures:
Additionally, CVR provides a structure for the Partner Committee that helps run the qualifier. While there is one or two Event Partners that work with CVR staff, there is a committee that helps plan the details of the event. Details of the committee can be found below in Step 1.
There are a few important rooms at a FIRST LEGO League Qualifier:
Submit a Request to Host a Qualifier!
The FIRST LEGO League Qualifier Manual
The remaining sections of the wiki are dedicated to support and management of a qualifier. The sections are split between pre-event, and event day management functions.
All Resources Available for Download
This pages contains a list of all files and downloads available for events. Secure files can be downloaded in the Secure Resources Wiki Space. Must be a confirmed Event Partner to view secure files. Wiki Login Required.
|Name||Description||Links to Access|
|Challenge Guide, Game Updates, etc|
|Challenge Materials and Resources|
|Logos - Challenge||Logos Files (PNG, Vector, etc) and Supporting Artwork. Also includes branding guidelines.||Challenge Logos and Supporting Artwork|
|Logos - FIRST and Program||Logos Files (PNG, Vector, etc) for FIRST and each Program. Also includes branding guidelines.||FIRST Logo Artwork|
|Logos - CVR||Logos Files (PNG, Vector, etc) for the Central Valley Robotics gear logo. Also includes branding guidelines.||CVR Logo and Brand Standards|
|Challenge Poster||The official challenge poster for recruitment.||Challenge Posters|
|Volunteer Recruitment Poster||Posters (some editable) for volunteer recruitment.|
Generic Volunteer Poster Coming Soon
Key Volunteer Poster Coming Soon
Local Recruitment Flyer Coming Soon
|Season Standards Manual||Official document from CVR indicating how FIRST LEGO League is run at our Qualifiers. This can be considered the Event Partner Manual from the Team's perspective.||Season Standards Manual|
|Team Forms||Forms submitted by teams to CVR for participation in FIRST LEGO League.|
Consent and Release Form Available through the FIRST Dashboard
|Volunteer Forms||Forms submitted by volunteers to CVR for participation in FIRST LEGO League. Requirements for each form can be found on Volunteer Roles, Recruitment, and Screening.|
Consent and Release Form available through MyCVR.
|Volunteer Forms - Venue Specific||These forms are for volunteers, however they apply to specific Districts or venues.|
Event Materials and Samples
|Name||Description||Links to Access|
|Event Maps||Sample event maps from previous events.|
|Pit Maps||Sample pit maps for previous events.|
|Opening Ceremonies Scripts||Sample scripts from previous events.|
2018 Championship (Spring) - Opening Ceremonies Script (Login Required)
|Signage Template (2018)||Signage Template|